Creative Fab
March 2nd, 2005, 02:22 PM
Great Lakes Four Wheel Drive Association Inc. January 9, 2005 Quarterly Minutes:
President Pat Kinne called the meeting to order at 11:13 am. Roll call showed that there were 8 clubs present and 4 board members and that we had quorum for the meeting. Pat started out by stating that the Membership Secretary Board position is empty at this time. Jeremy Havens has stepped down due to personal reasons. We would like to thank Jeremy and his wife Brook for all the hard work and time they spent working as membership secretary. It is a hard job to do. So with that Mike Kelly has stepped up as acting Membership Secretary until April when we can hold an election for this executive board position. Any one interested in this position should let the board know. If you have any questions about this position the board can help you. Pat then gave Tina a new tape recorder to use during the meeting. Pat is hoping that the new recorder will help in picking everyone up. We?ll see. Pat asked for a $1000.00 budget for the year. Tina Brasseur made a motion to accept this budget with Mark Burns seconding it. The motion passed.
Vice President: Joe Cefali
Joe started out by asking EVERYONE who has anything that belongs to Great Lakes to please let him know as it is the job of the Vice President to keep track and inventory or property that belongs to Great Lakes. Joe received information about a DNR meeting that will be held January 21st, 2005 about user?s permits and passed the letter on to Pat. Joe announced the winners from his Kid page that he runs in the Boondocker. First for the pumpkin was Katie Johnston, from the Troll?s. And for the truck drawing it was Nakita Brasseur, also from the Troll?s. Joe stated that his daughter won the first truck from the first Kid page that he ran. He will be putting their pictures in the Boondocker for all to see. Joe asked for a $7.00 budget for the year. Victor Brasseur made a motion to accept this budget and with Steve Gradowski seconding it the motion carried.
Corresponding Secretary: Tina Brasseur
Tina started off by asking for a motion to accept the minutes from October. Steve Gradowski made this motion and Rich Nowak seconded it. The motion carried. Tina reminded everyone to please make sure that we all of the correct information on every club and individual so that we can get the membership all in order. Tina asked for a budget of $750.00 for the year. Doug Saul made a motion to accept this budget and Victor Brasseur seconded it. The motion passed.
Membership Secretary:
With this position being empty right now Pat asked for a budget of $500.00 for the person takes over. Paul Mulder made a motion to accept this budget and Steve Gradowski seconded it. The motion carried.
Treasurer: Rick Ingman
Rick started off by asking for a motion to accept his treasurer report as printed. Paul Mulder made a motion to accept Rick?s printed report. Rich Nowak seconded it and the motion passed. Rick also reported that the tax filing fee was only $75.00 this year.
He would like to keep that $200.00 though in case that is to go back up. The toll free number has been switched to one carrier and this will save us money now also. Rick asked for a budget of $500.00 for the year. Paul Mulder made a motion to accept this budget as stated. Steve Gradowski seconded it and the motion passed.
Director At Large:
The acting director at large Bruce Menning stated that we have about 100 individuals now. They would like to talk about putting a committee for individuals. Bruce talked about event insurance and what Great Lakes is doing to get it. This stopped the individuals from putting on a sanctioned event this winter. But insurance has been an issue for a while now and Great Lakes is working very hard to get it. Bruce put in for a $350.00 budget for the year. Paul Mulder made a motion to accept this budget as stated with Victor Brasseur seconding it. With one opposed the motion carried.
Editor:
John Jacobs has had to step down from this position as his life has gotten to busy to handle it now. He is very sorry about the January issue not getting done. Paul Hardy has stepped up to see if there is any way he can get out just the January issue of the Boondocker.
Patches, Decals and Clothing: Joe and Maria Cefali
Tina started out by saying how sorry the board was for leaving Maria?s name off the agenda again. It was an over sight by all of us and it will be fixed. Clothes and everything are available thru Joe and Maria plus the Great Lakes store. If you have any questions about this please just let them know. We have a wide variety of Great Lakes stuff to buy. There is no budget for this as it gets the money to buy new stuff from the sale of stuff that we have. Please remember that we have Great Lakes calendar and CD?s for sale also. But we will get are United stickers from United from now on.
Drags and Obstacles:
There is nothing to report at this time.
Mud Racing:
There is nothing to report at this time.
Charities: Pat Kinne
Great Lakes will do 50/50 drawings at all Quarterly?s. Great Lakes will be the chosen charity for a while. This time Great Lakes received $32.00 from the 50/50 drawing.
(Awards were done at this time as some members had to leave early.)
Kim Fisher-Kinne and Maria Cefali received very nice Jeep clocks from Great Lakes as a very special thank you for all they do for Great Lakes. (Jim Kitson made the clocks that they received)
The Al Ransom-Putt Caverly award was not given because the person receiving it was not present at this time.
The most Active club award went to two clubs this year that are equally active. S.E. Mud, Sweat and Gears along with the Troll Four Wheelers received this award.
Associate member of the year went to Sandy Korners Jeep Tours.
The trail riders gave out 14 awards for the Dirty Dozen Trail Riders. They are
1. Tina Brasseur; Troll Four Wheeler
2. Victor Brasseur; Troll Four Wheelers
3. Dan Smith; S.E. Mud, Sweat and Gears
4. Bobby Velasco; Troll Four Wheeler
5. Vickie Velasco; Troll Four Wheeler
6. Tim Treadway; Troll Four Wheeler
7. Pat Kinne; Tri-City Trail Riders
8. Aaron Young; Thunder Bay Off Roaders
9. Mike Haines; S.E. Mud, Sweat and Gears
10. Crystal Aho; S.E. Mud, Sweat and Gears
11. John Jacobs; S.E. Mud, Sweat and Gears
12. Rick Ingman; Wolverines
13. Bruce Menning; Individual Member
14. Paul Mulder: Merrill Monster Mudders
Congratulations to all!
United 4WDA: Pat Kinne and Joe Cefali;
Pat and Joe will be going to the United Convention again this year. There is a big issue going in United about redoing their dues. To many delegates that aren?t going and making it hard to have a quorum for their meetings also. Pat and Joe will keep us up dated on this also. Pat and Joe asked for a budget of $2300.00 for the trip for two to the convention. Paul Mulder made a motion to accept this budget. Steve Gradowski seconded it and the motion carried. Joe talked about the fact that United is having as much getting insurance as we are. They have a letter that showed us that at least sixteen different companies will not even look at us. And one quote that would charge $26.14 per member per month for insurance. This is something that will not work. Joe will keep us informed on how this works out. It was then stated that the Executive Board will be deciding on who it will be sending as delegates to the United conventions each year. Anyone who would like to go and is willing to stick with it should let the board know.
Trail Riders, Awareness Training, Trail Maintenance, Land Use: Victor Brasseur
Victor thanked everyone for all of their hard work for the past year. The dates for the trail maintenances are as follows;
Spring
April 23rd. 2005-North Branch and West Branch
April 3oth, 2005- Atlanta- Meet at the BP station at 9am.
May 1st, 2005- Atlanta-Meet at the BP station at 9am.
Devil?s Lake- We don?t know yet.
Fall Dates;
August 20th- Atlanta
August 21st- North Branch
These will be posted on the web site also.
Gittee Gumee brought in $1847.00 last fall. This was a good turn out and it looks like all had a good time. This year?s Gittee Gumee will be September 23rd and 24th. They moved because of conflicts with hunting and such.
The points system has been reworked. It will be a progressive system this year. Such as the first day of trail maintenance you would get 5 points and the next day you worked it would be 6 points and so. This should help with the ties we have had for the last couple of years with the trail rider points. We?ll see. If you have any questions please just let Victor know. (Brasseur@localnet.com, 231-238-0964)
The Troll four wheelers made $25.00 for their sanctioning fee for the 11th Annual Spring Opener, April 1st and 2nd 2005.
Awareness training: Pat will be the chief instructor and will make plans to get some classes held this year if at all possible. If you have any questions about the trainings please just let Pat know. Pat will keep us all posted on how things are working out for this. He does have a couple of good leads.
O.R.V.: Pat and Paul said there isn?t a lot going on right now. There are some ill feelings right now because the DNR isn?t keeping to their policy. A lot of it will be a wait and see what happens. Both Paul and Pat will keep us up on what is happening.
Insurance: Pat Kinne
Pat is still working on this. It could be another couple of weeks before we know anything. It?s been a rough road on this for us and United. Pat will let us know as soon as he hears anything.
Marketing Director: Kerry-Ann Griffith
Kerry-Ann couldn?t be here so we had no report. But on her behalf Pat Kinne asked for a budget of $1000.00 for the year. Pat Kinne then made a motion to accept this budget and Mark Burns seconded this motion and the carried.
Web-Site: Frank White
Frank has been working very hard on the web site and as changed some things around. He would like some help on a few things, like the colors and such. He is working to get the membership on the web site. This will help everyone to be able to get addresses and check renewal dates and correct and change information. Not everyone will have excess to these very important issues, only two from each club, (only for their club information), the Executive Board and the Director At Large to name just a few. Frank will keep a close on eye on any changes and make sure people are taking off al the important information that we need to have.
Frank also reported that the Great Lakes web site has the room to host the club web sites that have web sites. Please ask Frank about the information on this. This can be at NO cost to the clubs right now and is just something else Great Lakes can give back to the membership.
At this point Frank does not need a budget for the web-site.
Rocks-Frank White
The rocks are still at Gladwin. We can let people move them if they need them.
Old Business:
Elections were held at the October Quarterly. Pat Kinne is the President of Great Lakes. Rick Ingman will continue to be the Treasurer for another two years.
(Please remember that both of the secretary positions and Vice President will come up for vote this October. We will need people to fill these positions.)
Membership Status was of concern for the Wolverines but that all has been worked out and they have renewed with Great Lakes.
Calendars and Pictures CD are available from Great Lakes as a couple of fund raisers. We have them for sale now. Thank you to everyone for all the hard work and time that was donated. Hopefully we?ll be able to sale all tat we have and have to make more. If you would like to purchase either of these they are in the store or you can contact Joe or Maria Cefali.
New Business:
New Suggested by-laws were talked about.
The first one was made by Victor Brasseur.
I, Victor Brasseur, propose the following amendment to the By-Laws under Article IX Duties & Powers of the Executive Board, Directors, and Committees.
Section 10 now reads as follows?.
?Committees ? All committees shall answer to the Executive Board.
A. Drags-obstacles, Mud, Trail riders and Road Rallies ? These committees shall have the duty of formulating rules and guidelines as well as sanctioning for its events. The number of members on these committees shall not exceed sixteen (16) for each committee. Any GLFWDA member in good standing shall be eligible for membership on these committees. Members will be chosen by the existing committee reviewing those who have petitioned to fill openings. Petitions for membership shall consist of informing the committee in writing, of desire to be on the committee. Terms of each member shall be two (2) years. One half (1/2) of the committee shall be up for membership reconsideration each year. There shall be a chairman and a vice chairman, elected from the whole committee, by the committee members each year. A minimum of one meeting per year held immediately following a regular Directors meeting. All meetings shall be open to any GLFWDA member and Guest. The committee shall establish minimum requirements for its members. Failure to meet those requirements by any member may be grounds to drop that member from the committee. Rules, suggestions, and guidelines shall be brought to the Executive Board. A minimum of three (3) committee members must be present at any sanctioned event.?
I propose to change the last line to read?..
?A minimum of three (3) respective committee members must be present at any sanctioned competitive event, and a minimum of one (1) respective committee member must be present at a sanctioned trail ride.?
This was made a motion to be voted on in April by Frank White. Doug Saul seconded this motion and the motion carried. This by-law change will be voted on at the April Quarterly.
The next two by-law changes were again made by Victor Brasseur.
I, Victor Brasseur, propose that the By-Laws be amended to make all memberships due for renewal in the month of January.
Currently, Article IV Dues, Section 7 states?..
?Individual membership shall be $35.00 annually and expire one year from date of acceptance, paid to the Membership Secretary, dues then turned over to the Treasurer of the GLFWDA.?
Currently, Article V Termination of Member Clubs, Section 4 states?.
?Club?s renewal date is the date that a club is voted into GLFWDA.?
I believe making all memberships renewable at the same time will make things simpler in a number of ways. Everyone will know when they are due. It will be easier for the Membership Secretary to keep track of. All renewal notices could be done at the same time, making it almost impossible to overlook someone. It would be a lot faster to check if someone is current. Passed due notices and phone calls to make contact and retain people, would be prescheduled. It would also make things easier for the Treasurer.
Tim Treadway made a motion for this suggested by-law change to be voted on at the April quarterly. Mike Kelly seconded this motion and with one no vote the motion carried. This suggested by-law change will be voted on at the April quarterly.
I, Victor Brasseur, propose amendments as follows?.
?Strike Article V, Section 4 from the By-Laws?
Amend Article IV, Section 7 to read?
?Individual Membership shall be $35.00 annually and expire January 15th. In January new members will only owe a balance that will bring them current until the next January. Balances due will be figured on a quarterly basis.?
Amend Article IV to add Section 10 reading?.
?Club?s renewal date will be January 15th. In January new clubs will only owe a balance that will bring them current until the next January. Balances due will be figured on a quarterly basis.?
To help segue into this, current clubs could pay a January balance (like a new club) to carry them into the next January. As this will be proposed at a January Quarterly, It would be wise to enact those balances next January.
All new individuals and clubs would pay a full year when joining, to show good faith and so to not confuse them right off the bat. After joining it would be explained to them that we all renew in January.
This was a motion to be voted on at the April quarterly by Tim Treadway. Steve Gradowski seconded this motion and the motion passed. This also will now be voted on at the April quarterly.
Victor Brasseur then made a motion about how to handle the director problem we have when it comes to being able to make quorum for a Quarterly meeting. After a very heated discussion this suggested by-law change was tabled.
Bruce Menning made a suggested by-law change concerning the position of Director At Large. After a lengthily discussion this suggested by-law change was tabled also.
Steve Gradowski made a motion to adjourn this Great Lakes quarterly meeting. Doug Brown seconded this motion and the motion carried.
Respectfully Submitted,
Tina R. Brasseur
Recording-Corresponding Secretary
President Pat Kinne called the meeting to order at 11:13 am. Roll call showed that there were 8 clubs present and 4 board members and that we had quorum for the meeting. Pat started out by stating that the Membership Secretary Board position is empty at this time. Jeremy Havens has stepped down due to personal reasons. We would like to thank Jeremy and his wife Brook for all the hard work and time they spent working as membership secretary. It is a hard job to do. So with that Mike Kelly has stepped up as acting Membership Secretary until April when we can hold an election for this executive board position. Any one interested in this position should let the board know. If you have any questions about this position the board can help you. Pat then gave Tina a new tape recorder to use during the meeting. Pat is hoping that the new recorder will help in picking everyone up. We?ll see. Pat asked for a $1000.00 budget for the year. Tina Brasseur made a motion to accept this budget with Mark Burns seconding it. The motion passed.
Vice President: Joe Cefali
Joe started out by asking EVERYONE who has anything that belongs to Great Lakes to please let him know as it is the job of the Vice President to keep track and inventory or property that belongs to Great Lakes. Joe received information about a DNR meeting that will be held January 21st, 2005 about user?s permits and passed the letter on to Pat. Joe announced the winners from his Kid page that he runs in the Boondocker. First for the pumpkin was Katie Johnston, from the Troll?s. And for the truck drawing it was Nakita Brasseur, also from the Troll?s. Joe stated that his daughter won the first truck from the first Kid page that he ran. He will be putting their pictures in the Boondocker for all to see. Joe asked for a $7.00 budget for the year. Victor Brasseur made a motion to accept this budget and with Steve Gradowski seconding it the motion carried.
Corresponding Secretary: Tina Brasseur
Tina started off by asking for a motion to accept the minutes from October. Steve Gradowski made this motion and Rich Nowak seconded it. The motion carried. Tina reminded everyone to please make sure that we all of the correct information on every club and individual so that we can get the membership all in order. Tina asked for a budget of $750.00 for the year. Doug Saul made a motion to accept this budget and Victor Brasseur seconded it. The motion passed.
Membership Secretary:
With this position being empty right now Pat asked for a budget of $500.00 for the person takes over. Paul Mulder made a motion to accept this budget and Steve Gradowski seconded it. The motion carried.
Treasurer: Rick Ingman
Rick started off by asking for a motion to accept his treasurer report as printed. Paul Mulder made a motion to accept Rick?s printed report. Rich Nowak seconded it and the motion passed. Rick also reported that the tax filing fee was only $75.00 this year.
He would like to keep that $200.00 though in case that is to go back up. The toll free number has been switched to one carrier and this will save us money now also. Rick asked for a budget of $500.00 for the year. Paul Mulder made a motion to accept this budget as stated. Steve Gradowski seconded it and the motion passed.
Director At Large:
The acting director at large Bruce Menning stated that we have about 100 individuals now. They would like to talk about putting a committee for individuals. Bruce talked about event insurance and what Great Lakes is doing to get it. This stopped the individuals from putting on a sanctioned event this winter. But insurance has been an issue for a while now and Great Lakes is working very hard to get it. Bruce put in for a $350.00 budget for the year. Paul Mulder made a motion to accept this budget as stated with Victor Brasseur seconding it. With one opposed the motion carried.
Editor:
John Jacobs has had to step down from this position as his life has gotten to busy to handle it now. He is very sorry about the January issue not getting done. Paul Hardy has stepped up to see if there is any way he can get out just the January issue of the Boondocker.
Patches, Decals and Clothing: Joe and Maria Cefali
Tina started out by saying how sorry the board was for leaving Maria?s name off the agenda again. It was an over sight by all of us and it will be fixed. Clothes and everything are available thru Joe and Maria plus the Great Lakes store. If you have any questions about this please just let them know. We have a wide variety of Great Lakes stuff to buy. There is no budget for this as it gets the money to buy new stuff from the sale of stuff that we have. Please remember that we have Great Lakes calendar and CD?s for sale also. But we will get are United stickers from United from now on.
Drags and Obstacles:
There is nothing to report at this time.
Mud Racing:
There is nothing to report at this time.
Charities: Pat Kinne
Great Lakes will do 50/50 drawings at all Quarterly?s. Great Lakes will be the chosen charity for a while. This time Great Lakes received $32.00 from the 50/50 drawing.
(Awards were done at this time as some members had to leave early.)
Kim Fisher-Kinne and Maria Cefali received very nice Jeep clocks from Great Lakes as a very special thank you for all they do for Great Lakes. (Jim Kitson made the clocks that they received)
The Al Ransom-Putt Caverly award was not given because the person receiving it was not present at this time.
The most Active club award went to two clubs this year that are equally active. S.E. Mud, Sweat and Gears along with the Troll Four Wheelers received this award.
Associate member of the year went to Sandy Korners Jeep Tours.
The trail riders gave out 14 awards for the Dirty Dozen Trail Riders. They are
1. Tina Brasseur; Troll Four Wheeler
2. Victor Brasseur; Troll Four Wheelers
3. Dan Smith; S.E. Mud, Sweat and Gears
4. Bobby Velasco; Troll Four Wheeler
5. Vickie Velasco; Troll Four Wheeler
6. Tim Treadway; Troll Four Wheeler
7. Pat Kinne; Tri-City Trail Riders
8. Aaron Young; Thunder Bay Off Roaders
9. Mike Haines; S.E. Mud, Sweat and Gears
10. Crystal Aho; S.E. Mud, Sweat and Gears
11. John Jacobs; S.E. Mud, Sweat and Gears
12. Rick Ingman; Wolverines
13. Bruce Menning; Individual Member
14. Paul Mulder: Merrill Monster Mudders
Congratulations to all!
United 4WDA: Pat Kinne and Joe Cefali;
Pat and Joe will be going to the United Convention again this year. There is a big issue going in United about redoing their dues. To many delegates that aren?t going and making it hard to have a quorum for their meetings also. Pat and Joe will keep us up dated on this also. Pat and Joe asked for a budget of $2300.00 for the trip for two to the convention. Paul Mulder made a motion to accept this budget. Steve Gradowski seconded it and the motion carried. Joe talked about the fact that United is having as much getting insurance as we are. They have a letter that showed us that at least sixteen different companies will not even look at us. And one quote that would charge $26.14 per member per month for insurance. This is something that will not work. Joe will keep us informed on how this works out. It was then stated that the Executive Board will be deciding on who it will be sending as delegates to the United conventions each year. Anyone who would like to go and is willing to stick with it should let the board know.
Trail Riders, Awareness Training, Trail Maintenance, Land Use: Victor Brasseur
Victor thanked everyone for all of their hard work for the past year. The dates for the trail maintenances are as follows;
Spring
April 23rd. 2005-North Branch and West Branch
April 3oth, 2005- Atlanta- Meet at the BP station at 9am.
May 1st, 2005- Atlanta-Meet at the BP station at 9am.
Devil?s Lake- We don?t know yet.
Fall Dates;
August 20th- Atlanta
August 21st- North Branch
These will be posted on the web site also.
Gittee Gumee brought in $1847.00 last fall. This was a good turn out and it looks like all had a good time. This year?s Gittee Gumee will be September 23rd and 24th. They moved because of conflicts with hunting and such.
The points system has been reworked. It will be a progressive system this year. Such as the first day of trail maintenance you would get 5 points and the next day you worked it would be 6 points and so. This should help with the ties we have had for the last couple of years with the trail rider points. We?ll see. If you have any questions please just let Victor know. (Brasseur@localnet.com, 231-238-0964)
The Troll four wheelers made $25.00 for their sanctioning fee for the 11th Annual Spring Opener, April 1st and 2nd 2005.
Awareness training: Pat will be the chief instructor and will make plans to get some classes held this year if at all possible. If you have any questions about the trainings please just let Pat know. Pat will keep us all posted on how things are working out for this. He does have a couple of good leads.
O.R.V.: Pat and Paul said there isn?t a lot going on right now. There are some ill feelings right now because the DNR isn?t keeping to their policy. A lot of it will be a wait and see what happens. Both Paul and Pat will keep us up on what is happening.
Insurance: Pat Kinne
Pat is still working on this. It could be another couple of weeks before we know anything. It?s been a rough road on this for us and United. Pat will let us know as soon as he hears anything.
Marketing Director: Kerry-Ann Griffith
Kerry-Ann couldn?t be here so we had no report. But on her behalf Pat Kinne asked for a budget of $1000.00 for the year. Pat Kinne then made a motion to accept this budget and Mark Burns seconded this motion and the carried.
Web-Site: Frank White
Frank has been working very hard on the web site and as changed some things around. He would like some help on a few things, like the colors and such. He is working to get the membership on the web site. This will help everyone to be able to get addresses and check renewal dates and correct and change information. Not everyone will have excess to these very important issues, only two from each club, (only for their club information), the Executive Board and the Director At Large to name just a few. Frank will keep a close on eye on any changes and make sure people are taking off al the important information that we need to have.
Frank also reported that the Great Lakes web site has the room to host the club web sites that have web sites. Please ask Frank about the information on this. This can be at NO cost to the clubs right now and is just something else Great Lakes can give back to the membership.
At this point Frank does not need a budget for the web-site.
Rocks-Frank White
The rocks are still at Gladwin. We can let people move them if they need them.
Old Business:
Elections were held at the October Quarterly. Pat Kinne is the President of Great Lakes. Rick Ingman will continue to be the Treasurer for another two years.
(Please remember that both of the secretary positions and Vice President will come up for vote this October. We will need people to fill these positions.)
Membership Status was of concern for the Wolverines but that all has been worked out and they have renewed with Great Lakes.
Calendars and Pictures CD are available from Great Lakes as a couple of fund raisers. We have them for sale now. Thank you to everyone for all the hard work and time that was donated. Hopefully we?ll be able to sale all tat we have and have to make more. If you would like to purchase either of these they are in the store or you can contact Joe or Maria Cefali.
New Business:
New Suggested by-laws were talked about.
The first one was made by Victor Brasseur.
I, Victor Brasseur, propose the following amendment to the By-Laws under Article IX Duties & Powers of the Executive Board, Directors, and Committees.
Section 10 now reads as follows?.
?Committees ? All committees shall answer to the Executive Board.
A. Drags-obstacles, Mud, Trail riders and Road Rallies ? These committees shall have the duty of formulating rules and guidelines as well as sanctioning for its events. The number of members on these committees shall not exceed sixteen (16) for each committee. Any GLFWDA member in good standing shall be eligible for membership on these committees. Members will be chosen by the existing committee reviewing those who have petitioned to fill openings. Petitions for membership shall consist of informing the committee in writing, of desire to be on the committee. Terms of each member shall be two (2) years. One half (1/2) of the committee shall be up for membership reconsideration each year. There shall be a chairman and a vice chairman, elected from the whole committee, by the committee members each year. A minimum of one meeting per year held immediately following a regular Directors meeting. All meetings shall be open to any GLFWDA member and Guest. The committee shall establish minimum requirements for its members. Failure to meet those requirements by any member may be grounds to drop that member from the committee. Rules, suggestions, and guidelines shall be brought to the Executive Board. A minimum of three (3) committee members must be present at any sanctioned event.?
I propose to change the last line to read?..
?A minimum of three (3) respective committee members must be present at any sanctioned competitive event, and a minimum of one (1) respective committee member must be present at a sanctioned trail ride.?
This was made a motion to be voted on in April by Frank White. Doug Saul seconded this motion and the motion carried. This by-law change will be voted on at the April Quarterly.
The next two by-law changes were again made by Victor Brasseur.
I, Victor Brasseur, propose that the By-Laws be amended to make all memberships due for renewal in the month of January.
Currently, Article IV Dues, Section 7 states?..
?Individual membership shall be $35.00 annually and expire one year from date of acceptance, paid to the Membership Secretary, dues then turned over to the Treasurer of the GLFWDA.?
Currently, Article V Termination of Member Clubs, Section 4 states?.
?Club?s renewal date is the date that a club is voted into GLFWDA.?
I believe making all memberships renewable at the same time will make things simpler in a number of ways. Everyone will know when they are due. It will be easier for the Membership Secretary to keep track of. All renewal notices could be done at the same time, making it almost impossible to overlook someone. It would be a lot faster to check if someone is current. Passed due notices and phone calls to make contact and retain people, would be prescheduled. It would also make things easier for the Treasurer.
Tim Treadway made a motion for this suggested by-law change to be voted on at the April quarterly. Mike Kelly seconded this motion and with one no vote the motion carried. This suggested by-law change will be voted on at the April quarterly.
I, Victor Brasseur, propose amendments as follows?.
?Strike Article V, Section 4 from the By-Laws?
Amend Article IV, Section 7 to read?
?Individual Membership shall be $35.00 annually and expire January 15th. In January new members will only owe a balance that will bring them current until the next January. Balances due will be figured on a quarterly basis.?
Amend Article IV to add Section 10 reading?.
?Club?s renewal date will be January 15th. In January new clubs will only owe a balance that will bring them current until the next January. Balances due will be figured on a quarterly basis.?
To help segue into this, current clubs could pay a January balance (like a new club) to carry them into the next January. As this will be proposed at a January Quarterly, It would be wise to enact those balances next January.
All new individuals and clubs would pay a full year when joining, to show good faith and so to not confuse them right off the bat. After joining it would be explained to them that we all renew in January.
This was a motion to be voted on at the April quarterly by Tim Treadway. Steve Gradowski seconded this motion and the motion passed. This also will now be voted on at the April quarterly.
Victor Brasseur then made a motion about how to handle the director problem we have when it comes to being able to make quorum for a Quarterly meeting. After a very heated discussion this suggested by-law change was tabled.
Bruce Menning made a suggested by-law change concerning the position of Director At Large. After a lengthily discussion this suggested by-law change was tabled also.
Steve Gradowski made a motion to adjourn this Great Lakes quarterly meeting. Doug Brown seconded this motion and the motion carried.
Respectfully Submitted,
Tina R. Brasseur
Recording-Corresponding Secretary